As a teacher, I often witness the huge amount of paper being wasted everyday. I guess it will be the same in other work places. Printing out memos and notices just to be binned the next minute is a very wasteful practice. Some staff have folders upon folders of documents that they hardly look at for months or years.
Recently, there has been a widespread awareness among staff of the wastage and we are now resorting to emails a means of communicating with each other. The only problem is, there is limited storage available on the email system. We have to keep deleting emails and improtant attachments to get more space so that we continue recieving emails. Does this sound familiar in your work place?
The solution is using online file storage. I have started filing away attachements and documents that I think I might need to refer back later. Another advantage of online file storage is that I can send links of a particular file to a colleague and he or she can access the file online. They can add, edit or make changes to the file and save it there. Thus encouraging collaboration. I don’t have to keep sending the file to various people. All of them can access the file and work on it and save it there.
Last but not least, online file storage can function as a back up storage should the office server fail. This has actally happened to me several times in the past couple of months and I was very fortunate to have my files and documents saved online and I can access it anywhere in the world.
Online file storage is a sure way to save the environment by reducing paper usage and a great way to share files and documents at the workplace.
